In the realm of time tracking and project management tools, Toggl and Monday.com have emerged as two leading contenders. The choice between Toggl vs Monday can significantly impact the efficiency and productivity of your business operations. This article aims to provide a comprehensive comparison of these two platforms, highlighting their key features, strengths, weaknesses, and ideal use-cases. Whether you’re an entrepreneur or a business leader, this strategic insight can guide you in choosing the tool that best aligns with your business needs.
What is Toggl and what is Monday?
Toggl is a time tracking tool that is designed to help teams and individuals monitor their work hours effectively. It offers features such as real-time tracking, reporting, and team management. Toggl is known for its simplicity and user-friendly interface, making it a popular choice among freelancers and small businesses. It provides insights into productivity patterns, helping users optimize their time and resources.
On the other hand, Monday.com is a comprehensive project management platform that offers a wide range of features beyond time tracking. It allows teams to plan, organize, and track their work in one visual, collaborative space. Monday.com is highly customizable, enabling users to create their own workflows and processes. It is suitable for businesses of all sizes and is particularly popular among larger teams and organizations due to its robust functionality.
Key Differences Between Toggl and Monday
- Purpose: While both Toggl and Monday.com offer time tracking features, their primary purposes differ. Toggl is primarily a time tracking tool, while Monday.com is a full-fledged project management platform.
- Complexity: Toggl is known for its simplicity and ease of use. In contrast, Monday.com, with its wide range of features and customization options, can be more complex to navigate.
- Customization: Monday.com offers extensive customization options, allowing users to tailor their workflows and processes. Toggl, on the other hand, offers less customization.
- Pricing: Toggl offers a free version and is generally more affordable, making it a popular choice for freelancers and small businesses. Monday.com, while offering more features, is generally more expensive.
- Integration: Monday.com integrates with a wider range of other software tools compared to Toggl.
- Team Collaboration: Monday.com offers more robust team collaboration features, including task assignment, progress tracking, and communication tools.
Key Similarities Between Toggl and Monday
- Time Tracking: Both Toggl and Monday.com offer time tracking features, allowing users to monitor how much time is spent on tasks and projects.
- Reporting: Both platforms provide reporting features, offering insights into productivity and performance.
- User Interface: Both Toggl and Monday.com have user-friendly interfaces, making it easy for users to navigate and manage their tasks.
- Cloud-Based: Both platforms are cloud-based, allowing users to access their data from anywhere.
- Integration: Both Toggl and Monday.com offer integration with other software tools, enhancing their functionality.
- Support: Both platforms provide customer support to assist users with any issues or queries.
Key Feature Comparison of Toggl and Monday
- Time Tracking: Both Toggl and Monday.com offer robust time tracking features. Toggl is known for its simplicity and one-click time tracking across multiple platforms. Monday.com also provides time tracking, but it is part of a broader project management tool.
- Reporting: Toggl provides detailed reports that give insights into productivity and profitability. Monday.com also offers reporting features, allowing users to analyze data by projects, clients, and tasks.
- Integrations: Toggl boasts over 100+ integrations with tools your team already uses, from Asana to Zapier, Jira, Salesforce, and more. Monday.com also integrates with your favorite tools, centralizing your work in one place.
- User Interface: Toggl offers a beautifully-designed app experience that is intuitive and not overly complicated. Monday.com also provides a visually pleasing and easy-to-use interface.
- Automation: Monday.com stands out with its automation features. It can perform manual labor tasks automatically, allowing teams to dedicate their time to tasks that require special attention.
- Mobile App: Both Toggl and Monday.com offer mobile apps, enabling time tracking on the go.
- Pricing: Toggl offers both free and paid plans and is generally more affordable. Monday.com, while offering more features, is generally more expensive.
| Features/Plans | Toggl | Monday |
|---|---|---|
| Free Plan | Yes, up to 5 users. Includes unlimited time tracking, unlimited projects, clients, and tags, exportable reports, web app, mobile apps, and desktop apps, automated time tracking triggers, idle time detection, Pomodoro timer, CSV imports, personal desktop activity tracking, track time in 100+ popular tools. | Yes, up to 2 seats. Includes up to 3 boards, unlimited docs, 200+ templates, over 20 column types, up to 2 team members, iOS and Android apps. |
| Starter Plan | $10 per user per month. Includes everything in Free plus billable rates, time rounding for reports, favorite time entries, create saved reports for quick online access, project time estimates and alerts, tasks (sub-projects), pre-populated project templates, connect multiple calendars to one Track workspace, view tracked time in your calendar. | $8 per seat per month. Includes everything in Free plus unlimited free viewers, unlimited items, 5 GB file storage, prioritised customer support, create a dashboard based on 1 board. |
| Premium Plan | $20 per user per month. Includes everything in Starter plus archive clients, fixed fee projects, team time tracking reminders, schedule saved reports via email, time tracking audits, project forecasts and analysis, centralized control of labor costs and billable rates for team members, historical billable rates, lock time entries and add time for team members, set required fields for time entries, single sign-on (SSO), native Jira and Salesforce integrations. | $10 per seat per month. Includes everything in Basic plus timeline & Gantt views, calendar view, guest access, automations (250 actions per month), integrations (250 actions per month), create a dashboard that combines up to 5 boards. |
| Enterprise Plan | Custom pricing, unlimited users. Includes everything in Premium plus manage multiple workspaces under one organization, priority support, expert training and assistance, customizable solutions, volume discounts for large teams on our annual plan. | Contact for pricing. Includes everything in Pro plus enterprise-scale, automations & integrations, enterprise-grade security & governance, advanced reporting & analytics, multi-level permissions, tailored onboarding, premium support, create a dashboard that combines up to 50 boards. |
Pros of Toggl Over Monday
- Simplicity: Toggl is known for its simplicity and user-friendly interface, making it easy for teams to start tracking their time without a steep learning curve.
- Affordability: Toggl offers a free version and its paid plans are generally more affordable than Monday.com, making it a more budget-friendly option for freelancers and small businesses.
- Focus on Time Tracking: As a tool primarily designed for time tracking, Toggl offers a more streamlined and focused experience for users who primarily need time tracking features.
- One-Click Time Tracking: Toggl’s one-click time tracking across multiple platforms allows users to easily start and stop tracking their time.
- Anti-Surveillance Philosophy: Toggl stands against surveillance, making it a good choice for teams that value privacy and autonomy.
Cons of Toggl Compared to Monday
- Limited Project Management Features: While Toggl excels at time tracking, it lacks the extensive project management features that Monday.com offers.
- Less Customization: Monday.com offers more customization options, allowing users to tailor their workflows and processes to their specific needs.
- Fewer Integrations: While Toggl does offer integrations with other software tools, Monday.com integrates with a wider range of tools.
- Less Robust Reporting: While Toggl does offer reporting features, Monday.com’s reporting capabilities are more extensive and customizable.
- Limited Collaboration Features: Toggl lacks some of the team collaboration features that Monday.com offers, such as task assignment and progress tracking.
Pros of Monday Over Toggl
- Comprehensive Project Management: Monday.com is a full-fledged project management platform, offering a wide range of features beyond time tracking.
- Customization: Monday.com offers extensive customization options, allowing users to tailor their workflows and processes to their specific needs.
- Robust Reporting: Monday.com provides comprehensive reporting features, allowing users to analyze data by projects, clients, and tasks.
- Team Collaboration: Monday.com offers robust team collaboration features, including task assignment, progress tracking, and communication tools.
- Automation: Monday.com stands out with its automation features. It can perform manual labor tasks automatically, allowing teams to dedicate their time to tasks that require special attention.
- Integration: Monday.com integrates with a wider range of other software tools compared to Toggl.
Cons of Monday Compared to Toggl
- Complexity: Monday.com, with its wide range of features and customization options, can be more complex to navigate compared to Toggl’s simplicity.
- Pricing: While Monday.com offers more features, it is generally more expensive than Toggl, which may be a consideration for smaller businesses or freelancers.
- Less Focus on Time Tracking: While Monday.com does offer time tracking, it is part of a broader project management tool and may not be as straightforward as Toggl’s time tracking.
- Learning Curve: Due to its extensive features and customization options, Monday.com may have a steeper learning curve compared to Toggl.
- No Free Version: Unlike Toggl, Monday.com does not offer a free version of their software.
Situations When Toggl is Better Than Monday
- Freelancing: If you’re a freelancer who primarily needs to track time for various tasks and projects, Toggl’s simplicity and focus on time tracking can be more beneficial.
- Budget Constraints: For small businesses or startups with limited budgets, Toggl’s more affordable pricing and free version can be a more cost-effective choice.
- Simple Time Tracking Needs: If your team only needs a simple, straightforward tool to track time without the need for extensive project management features, Toggl can be a better fit.
- Privacy Concerns: If your team values privacy and is against surveillance, Toggl’s stance on this issue can make it a more suitable choice.
- Ease of Use: If you prefer a tool with a shorter learning curve and easy-to-use interface, Toggl’s user-friendly design can be more appealing.
Situations When Monday is Better Than Toggl
- Comprehensive Project Management: If your team needs a comprehensive project management tool that goes beyond time tracking, Monday.com’s wide range of features can be more beneficial.
- Large Teams: For larger teams or organizations, Monday.com’s robust collaboration and communication features can enhance teamwork and productivity.
- Customization Needs: If you need a tool that can be extensively customized to fit your specific workflows and processes, Monday.com can be a better choice.
- Advanced Reporting: If you need detailed and customizable reporting features for data analysis, Monday.com can offer more in this aspect compared to Toggl.
- Automation: If you’re looking to automate manual tasks to save time and increase efficiency, Monday.com’s automation features can be a game-changer.
- Integration with Other Tools: If your team uses a variety of other software tools and you want to centralize your work in one place, Monday.com’s wide range of integrations can be more beneficial.
| Features/Aspects | Toggl | Monday |
|---|---|---|
| Purpose | Primarily a time tracking tool | Full-fledged project management platform |
| Complexity | Known for simplicity and ease of use | More complex due to wide range of features and customization options |
| Customization | Offers less customization | Extensive customization options |
| Pricing | Offers a free version and generally more affordable | Generally more expensive |
| Integration | Integrates with other software tools | Integrates with a wider range of tools |
| Team Collaboration | Limited team collaboration features | Robust team collaboration features |
| Time Tracking | One-click time tracking across multiple platforms | Time tracking is part of a broader project management tool |
| Reporting | Provides detailed reports for productivity insights | Provides comprehensive reporting features for data analysis |
| Automation | No specific automation features | Offers automation features for manual tasks |
| Mobile App | Offers mobile apps for time tracking on the go | Offers mobile apps |
| Pros | Simplicity, affordability, focus on time tracking, one-click time tracking, anti-surveillance philosophy | Comprehensive project management, customization, robust reporting, team collaboration, automation, integration with other tools |
| Cons | Limited project management features, less customization, fewer integrations, less robust reporting, limited collaboration features | Complexity, more expensive, less focus on time tracking, steeper learning curve, no free version |
| Situations When Better | Freelancing, budget constraints, simple time tracking needs, privacy concerns, ease of use | Comprehensive project management, large teams, customization needs, advanced reporting, automation, integration with other tools |
Toggl vs Monday Summary
Both Toggl and Monday.com offer unique strengths that cater to different business needs. The choice between Toggl vs Monday ultimately depends on your specific requirements, budget, and the size of your team. By understanding the key differences and similarities between these two platforms, you can make an informed decision that contributes to the productivity and efficiency of your business operations. Remember, the right tool can significantly enhance your team’s ability to manage time effectively, leading to improved project outcomes and business success.
